Data Privacy Notice
The Parochial Church Councils of The Burton Three Churches
Your personal data – What is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection (the GDPR)
Who are we?
The PCCs of St Aidan & St. Paul (Burton) and St Modwen, Burton, are the data controllers (contact details below). These PCCs decide how your personal data is processed and for what purposes.
How do we process your personal data?
The PCCs comply with its obligation under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
They use your personal data for the following purposes: –
- To inform you of news, events, activities and services running in the parishes;
- To maintain our financial accounts and records (including the processing of Gift Aid applications);
- To enable them to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
- To administer membership records;
- To fundraise and promote the interests of the charities;
- To manage our employees and volunteers;
- To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities; and services, to process your Gift Aid donations and keep you informed about diocesan events;
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided :-
– the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes)
– there is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared amongst church officials in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
How long do we keep your personal data?
We keep data in accordance with the guideline set out in the guide “Keep or Bin: Care of your parish records” by the Church of England and available at… https://www.churchofengland.org/more/libraries-and…/records-management-guides
Specifically, we retain Electoral Roll data while it is still current, Gift Aid donations and associated paperwork for up to 6 years after the calendar year to which they relate; and the parish registers (Baptisms, Marriages and Funerals) permanently.
Your rights and your personal details
Unless subject to an exemption under the GDPR, you have the right to the following with respect to your personal data:
- The right to request a copy of your personal data which the PCCs hold about you;
- The right to request that the PCCs correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where is it no longer necessary for the PCCs to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data (where applicable);
- The right to lodge a complaint with the Information Commissioner’s Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints, please contact the PCC Data Controller… firstname.lastname@example.org. You can contact the Information Commissioner’s Office on 0303 123 1113, via email on… email@example.com or at the Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.